The 2025-2026 Huntsville Minor Hockey Association's Annual General Meeting (AGM) will take place on Thursday, April 9 in person at the Huntsville Canada Summit Centre, Active Living Centre at 6:30 pm.
This is an annual meeting between the HMHA Board of Directors and members. Members will have the opportunity to pose questions to the board, vote on organization issues and interact with one another. If you would like to submit a question in advance, please complete the Membership Questions form.
The AGM consists of season reports (ie. financial reports), a vision for the future and members will have an opportunity to vote for a new Board of Directors for the 2026/27 season.
**Attend to Win a FREE Registration**
All attendees will be entered into a draw for a chance to win a free registration for the 2026/27 hockey season. You must be in attendance at the time of the draw to win your prize. Please note, this does not apply to over-age players.
HMHA Executives Needed
The HMHA needs Executives for the upcoming season! Without these critical roles filled, programming will be directly impacted, affecting over 400 Huntsville hockey players. Please plan to attend so you can be informed, ask questions and vote for next season's Executive.
Basic details of each executive role are listed at the bottom of this page.
How the Nomination Process Works
To nominate someone for an Executive position for the 2026/27 hockey season, click on the nomination form link below. A member of HMHA will reach out to the nominated person to confirm their interest and if they wish to have their name stand for the position. Nominations will close Tuesday, March 24th @11:59pm.
🔗 HMHA Board Nomination Form
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If a nominee is brought forward for a position and no other nominees are named, that person will be acclaimed into the position.
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If there are multiple nominees for the same position, a vote of the membership in attendance will take place (no proxy votes are permitted). We request that the nominees attend the AGM.
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If positions are not filled during the AGM, anyone interested in the position can reach out to the President and a decision will be made at the board table regarding the position.
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If you have any questions regarding the process, please email [email protected].
At the heart of every executive role is a shared commitment to preserving the enjoyment and development that hockey brings to our kids and our community. If you enjoy working collaboratively and are willing to invest the time and effort that comes with the role, we encourage you to consider stepping forward. While some positions benefit from specific experience, many skills can be learned along the way, and support is always available.
To view the current nominees, please visit the Current Nominations/Open Positions for 2026/27 page.
For more specific information on roles and responsibilities, contact the current Executive Member.
Board Roles & Responsibilities
All board members are expected to attend all HMHA Executive Meetings held once a month and to participate/attend meetings for any applicable sub-committees.
President (2-Year Term for 2025-27)
NOTE: For the 2026/27 season, the President will commit to a 1-year term. The position will be posted again in 2027 with the expectation of committing to a 2-year term.
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Candidate must have served on the previous Board for at least one year or for two years on past Boards of HMHA or another hockey association (within the last 10 years).
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Represent the HMHA in the community.
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Chair HMHA board meetings.
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Must be diplomatic and possess interpersonal skills and can be fair but firm.
Vice President (2-Year Term for 2026-28)
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Candidate must have previous experience with hockey organizations and ideally have been a previous HMHA board member.
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Must know how HMHA operates.
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Ensure policies and procedures are implemented and understood by the applicable Executive, Volunteers and Membership.
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MPS representative (attend monthly MPS meetings) & OMHA contact/representative for HMHA.
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Work closely with President, LL Directors, Rep Directors and Regional Director for OMHA.
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Submit all OMHA forms/paperwork (ie Rosters, Travel Permits, Playdown Contracts, Permission to Skate forms, Batch Registration of all Teams, Reconciliation forms etc.).
Registrar (2-Year Term for 2025-27)
NOTE: For the 2026/27 season, the Registrar will commit to a 1-year term. The position will be posted again in 2027 with the expectation of committing to a 2-year term.
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Register all participants, collect registration fees, set up players/team officials in Hockey Canada Registry (HCR)
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Perform any incoming or outgoing transfers, work with funding organizations, must keep personal financial information confidential regarding HMHA families
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Work closely with Treasurer
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Work with Rep & LL Directors regarding player lists, assist with representative tryouts
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Complete Rosters for all teams
Ice Scheduler (2-Year Term for 2025-27)
NOTE: For the 2026/27 season, the Ice Scheduler will commit to a 1-year term. The position will be posted again in 2027 with the expectation of committing to a 2-year term.
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Time consuming position, particularly during preseason start-up when negotiating all schedules and practice times for all Rep/AE and Local League ice times.
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Data entry/computer knowledge is essential; attention to detail and interpersonal skills are mandatory.
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Liaise with town representatives regarding ice allocation policy and scheduling ice times.
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Oversee secondary ice schedulers.
Treasurer (2-Year term for 2026-28)
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Candidate must be bondable.
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Preference to an individual with experience in accounting, banking or the financial field.
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Keep a record of all financial information and present financial statements.
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Collect/deposit all funds for HMHA, pay invoices, monitor/contact for anything involving finances,
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Prepare information for income tax filing each year.
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Liaison with Team Managers regarding all finances.
Secretary/Communications (1-Year Term for 2026/27)
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Word processing skills required.
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Record and distribute minutes from all HMHA board meetings.
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Assist the Registrar as required, including but not limited to Vulnerable Sector Checks.
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Update the website and social media as required with upcoming events and news articles.
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Schedule all off-ice logistics for HMHA.
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Social media responsibilities (basic understanding of Canva, Instagram, Facebook, etc).
Rep Director (1-Year Term for 2026/27)
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Should have a good understanding of how Representative hockey operates; previous managers are good candidates.
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Act as the Manager of all Representative coaches, managers and bench staff.
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Contact for Rep teams’ questions/concerns
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Mandate that bench staff members/teams understand and follow policies and procedures.
Local League Directors | U7-U9 & U11-U18 (1-Year Terms for 2026/27)
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Oversee all applicable LL divisions (including any Select teams).
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Working with each team Manager/Convener to ensure all policies and procedures are understood and followed.
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Attend MPS LL meetings once/month.
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Liaison between the MPS Local League and HMHA.
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Help convene LL year-end championships in our center.
Development Director (1-Year Term for 2026/27)
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Responsible for researching, organizing, and implementing development programs and clinics for coaches, players and trainers (work with Head Trainer regarding any trainer development).
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Chair the Coach Selection/Evaluation Committee.
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Assist existing and new bench staff to (re)certify, give information about qualifications needed and assist in finding best way to secure requirements.
Equipment Director (1-Year Term for 2026/27)
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Keep an accurate and current inventory of all equipment, including jerseys/socks and trainer bags, for all HMHA Rep/AE and LL teams.
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Make recommendations to the Board for new or replacement equipment and look after pricing, purchasing, budgeting and distribution of equipment.
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Responsible for the equipment room throughout the season, distributing and collecting all HMHA equipment at the beginning and end of the season.
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Work with the Rep Director regarding tryouts/equipment, Rep/AE/LL Managers/Teams regarding equipment distribution/team lockers, and Treasurer regarding budgeting and purchasing.
Tournament Director (1-Year Term for 2026/27)
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Manage all postings and registrations for HMHA home tournaments and apply for sanction permits with OMHA.
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Collect all registration forms, documents and payments and answer questions from teams planning to attend HMHA tournaments.
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Main contact with Managers to ensure policies and procedures are followed to organize tournaments.
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Provide all information and tools necessary for the host teams, purchase all prizes and look after all tournament trophies/awards.
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Work with Ice Scheduler to set schedules for tournaments.
Officials Director (Referees) (1-Year Term for 2026/27)
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Preference for a candidate who holds a current referee certification.
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Schedule all Officials and act as an informal supervisor; act as a mentor for new officials.
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Encourage, recruit and guide new referee prospects.
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Liaise between Officials and HMHA.
Minor Officials Director (1-Year Term for 2026/27)
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Schedule all timekeepers, scorekeepers and gatekeepers for all Rep/AE and LL games where appropriate.
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Organize a course in the preseason for all new minor officials and those needing a refresher.
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Train Managers and Scorekeepers for electronic game sheets, coordinate iPads and provide support/arrange maintenance as necessary.
Sponsorship/Fundraising Director (1-Year Term for 2026/27)
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Coordinate and solicit all team sponsors at the beginning of the season and work with the Equipment Director to coordinate jersey sponsor bars.
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Organize team photos (schedule and distribution of photos), including creating and distributing sponsor plaques.
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Receive fundraising requests from Team Managers and assist them in ensuring these activities fall within both HMHA and Town guidelines.
Head Trainer (1-Year Term for 2026/27)
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Hold a current Trainer’s Certification (preference to Level 2 or 3).
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Hold Action Clinic (or similar) for all Trainers at the beginning of the season.
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Be available as a resource for all HMHA Trainers throughout the season and host meetings/development as appropriate.
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Registered on an HMHA team or 'at large roster' and be willing to fill in for Trainers, as needed.