Vulnerable Sector Checks

The centralization of all Vulnerable Sector Checks will be conducted by the Ontario Hockey Federation (OHF) for all Team Officials and Team Personnel for the 2024-25 season. This is in addition to screening of all On-Ice Officials that has been in place the past number of years. All Minor Hockey Associations will continue to screen Staff and Board members that are not involved in on-ice programming.

The following individuals who are associated with the OHF, Members, hockey leagues, hockey Clubs and/or Associations must adhere to the OHF Screening Policy and submit to the Ontario Hockey Federation:

• Team officials (including but not limited to head coaches, assistant coaches, trainers, managers and at large team officials);
• On-ice officials; and
• Anyone else who, through their duties on behalf of the OHF, a Member, a hockey Club or Association, may work with children (included but not limited to on-ice volunteer, skills coaches, third party skills coaches and dressing room supervisors).

• Ensure all screening is being done.
• Reduces number of screening where individuals are changing Associations or participating in multiple Associations.
• Safety of game to ensure players are not around vulnerable individuals

1. Determine where you need to get your VSC as noted above and get your documents organized:
   • OHF Letter Requesting Vulnerable Sector Check (download)
   • OHF Screening Declaration Form (download)
2. Once ready with your documents, including the approved VSC from your local police service, begin your OHF Screening Submission
   • Gather your HCR # and register for the OHF Screening Process - see video 
   • Once registered, click on the link to continue 
   • Complete the form, including the adding of your documents (read all instructions to ensure complete accuracy)

Required Documents

Before entering the OHF Screening Submission Portal, please ensure you have the following information to complete the Vulnerable Sector Check:

1. Hockey Canada Registry (HCR) Number; AND
2. Vulnerable Sector Check (PDF) AND OHF Screening Declaration Form (PDF); OR
3. Receipt of Vulnerable Sector Check (PDF) AND OHF Screening Declaration Form(PDF)

PLEASE NOTE:

* All documents must all be in PDF format to be accepted. Should your Vulnerable Sector Check that comes from your police service be password protected, print your PDF off the platform to remove the password encryption. Alternatively you can print the check and scan as a PDF to upload.

** For the 2024-25 season, the OHF will be accepting copies of a Vulnerable Sector Check from 2022-23 or 2023-24 AND the OHF Screening Declaration Form (PDF). 

1. Ontario Wide

• All Vulnerable Sector Checks (VSC) can be obtained by going directly your local police service.
• Majority of VSCs can also be obtained online through the Ontario Provincial Police (OPP), but you must live in an OPP-policed community.
• The OPP is not the police service jurisdiction for large urban centre including Toronto, the Greater Toronto Area (GTA), Hamilton, Niagara or Sudbury. If you live in these communities, you will need to contact your local police service of jurisdiction to request a VSC.
• You may be required to provide an OHF Letter Requesting Vulnerable Sector Check (download)

2. OPP Police Record Checks 

To request an OPP Record Check, you must live in an OPP-policed community.

Click here to obtain a OPP Police Record Check

3. Toronto Police Services

• The fastest way to receive a Vulnerable Sector Check through the Toronto Police Service (TPS) is by completing the process online. 
• You will also need the OHF unique agency code to apply for your VSC. The OHF agency code is: 202309TPSON6BCE7
• Click here to apply online for a VSC. 

1. Creating a Spordle Account: Watch Video | Download Instructions
2. Linking HCR Number to Spordle Account: Watch Video | Download Instructions
3. Registering for the OHF Screening Process: Watch Video | Download Instructions
4. OHF Screening Process: Watch Video | Download Instructions

OHF Centralized Screening Process Frequently Asked Questions

OHF Screening Process Help Desk Window

The OHF is offering live Help Desk times to walk through any issues that you are experiencing on the OHF Screening Submission Portal.

Dates:

• Tuesday, April 2 @ 12:00 PM
• Wednesday, April 10 @ 7:00 PM
• Sunday, April 14 @ 10:00 AM
• Thursday, April 18 @ 12:00 PM
• Thursday, April 25 @ 12:00 PM

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The Ontario Hockey Federation is committed to respecting and protecting the privacy of our Members, their Associations, individual members, their families, and our employees. The information collected on this form will be used for the sole purpose of administering the Rules, Regulations and By Laws of the OHF and/or for the purpose of registering the individual in the program for which they have enrolled and may be used to provide them with the information necessary for participation.