Mar 12, 2019 | Kelly Farnsworth | 803 views
AGM March 27 - Active Living Centre 7:00PM
Huntsville Minor Hockey Association's Annual General Meeting is Scheduled for Wednesday, March 27, 2019 at the Active Living Centre (downstairs).
Plan to attend so that you can be informed, ask questions, vote for next season's Executive, or better yet, let your name stand for nomination for one of the Board Positions - all positions are open for nomination.
Without numerous volunteers, HMHA would not be able to offer programs. The base of these programs all begin with the HMHA Executive Board.
Nominations come from the floor - both the nominator and the person being nominated must be in attendance at the AGM. Voting for each position that has more than one nomination takes place during the meeting - one vote per player registered with HMHA in this past season.
The main prerequisites for filling an executive position is to be a team player/able to work well with others, be committed to support of the membership as a whole (not with a personal agenda), be willing to put the effort forth required to fulfill the commitment made - some positions require some specific knowledge/background, but many can be "learned as you go".
All positions are a 1 year term, except for President, which is a 2 year term. HMHA meets once per month year round - each executive member is expected to attend all board meetings.
The following is some basic information about each position. If you would like more specific information prior to the meeting, please contact the current Executive Member.
-Candidate must have been a previous Board Member and have a thorough understanding of how HMHA operates and fully grasp the policies and procedures that govern HMHA
-Leader of HMHA
-Chair HMHA Board Meetings
-Must be diplomatic and possess interpersonal skills, have the ability to be fair but firm
Ice Scheduler/Vice President:
-Time consuming position, particularly during preseason start up when negotiating all schedules and practice times
-Data entry/computer knowledge are essential; attention to detail and interpersonal skills are mandatory
-Liaison with town representative regarding ice allocation policy and scheduling ice times
OMHA Contact/Vice President:
-Time consuming position; must have knowledge of how HMHA operates; ensure policies and procedures are implemented and understood by the applicable Executive, Volunteers and Membership
-MPS representative (attend monthly MPS meetings) and OMHA contact/representative for HMHA; work closely with President, LL Director, Rep Director and Regional Director for OMHA
-Submit all OMHA forms/paperwork (ie Travel Permits, Playdown Contracts, Permission to Skate forms, Batch Registration of all Teams, Reconciliation forms etc.)
-Word processing skills required
-Record and distribute minutes from all HMHA Board Meetings, collect & distribute mail
-Webmaster for HMHA website
-Preference to individual with experience in accounting, banking or financial field; must be bondable
-Keep record of all financial information and present financial statements, lead budget committee
-Collect/deposit all funds for HMHA, pay invoices, monitor/contact for anything involving finances, prepare information for income tax filing each year
-Register all participants, collect registration fees, set up players/team officials in HCR, perform any incoming or outgoing transfers, work with funding organizations
-Work closely with Treasurer
-Work with Rep & LL Directors regarding player lists, assist with representative tryouts
-Should have a good understanding of how representative hockey operates
-Act as the Manager of all representative coaches, managers and bench staff
-Contact for rep teams' questions, concerns and make certain bench staff members are aware of policies and procedures
Local League Director:
-Time consuming position
-Oversee all LL divisions, along with working closely with each Division Convenor to ensure the policies are followed through
-Attend LL meetings once/month - Liaison between the Local League and HMHA
-Prefer candidates that hold a current referee certification
-Schedule all LL Officials and act as an informal supervisor; act as a mentor for new officials
-Encourage, recruit and guide new referee prospects
-Be responsible for researching, organizing and implementing development programs and clinics for coaches, trainers and players
-Chair the Coach Selection/Evaluation Committee
-Assist existing and new bench staff to (re)certify, give information about qualifications needed and assist in finding best way to secure requirements
-Keep an accurate and current inventory of all equipment, including jerseys/socks and Trainer Bags, for all HMHA Rep and LL teams - make recommendations to the Board for new or replacement equipment and look after pricing, purchasing, budgeting and distribution of equipment
-Be responsible for the Equipment Room throughout the season, distributing and collecting all HMHA equipment at the beginning and end of the season
-Work with Rep Director regarding tryouts/equipment, managers/convenors/teams regarding equipment distribution/team lockers, Treasurer regarding budgeting and purchasing
Minor Officials Director:
-Schedule all timekeepers, scorekeepers and gate keepers for all Rep and LL games where appropriate - organize a course in the preseason for all new minor officials
-Keep records regarding gate income and officials' expenses and pay all minor officials, as well as Referees for rep games
-Collect gate money and submit reports to Treasurer, maintain appropriate float and funds needed to pay officials in gate box
-Manage all postings and registrations for HMHA home tournaments, apply for sanction permits with OMHA, collect all registration forms, documents and payments and answer questions from teams planning to attend HMHA tournaments
-Be the main contact with Managers regarding tournaments and the policies and procedures necessary for these tournaments to run, provide all information and tools necessary for the host teams, purchase all prizes and look after all tournament trophies
-Work with Ice Scheduler to set schedules for tournaments
-Coordinate and solicit all team sponsors at the beginning of the season, work with Equipment Director to ensure proper sponsor bars are on appropriate jerseys
-Organize team photos (schedule and distribution of photos), including creating and distributing sponsor plaques
-Receive fundraising requests from Team Managers and assist them in ensuring these activities fall within both HMHA and Town guidelines